About the NIHMS Process
Manuscript submission via NIHMS is a process that currently takes approximately 2 to 3 weeks following the initial approval of a complete submission. Approvals must be provided by a designated author (known as a Reviewer) of a manuscript in the NIHMS system. Processing times may vary depending on Reviewer responsiveness and the volume of submissions during a given period.
Make sure you have the following materials and information on hand before you begin the submission process:
*Some publishers may require an embargo of 6-12 months before the full text of an article is made available in PubMed Central. Please check with your journal about embargo periods. Even if a publisher requires an embargo period, the submission process can be completed and a PMCID is assigned to the paper.
Step-by-step instructions are provided in the video linked on this page
Select the eRA Commons option (You can select the Login.gov option once you arrive at the eRA Commons webpage)
Click the Submit New Manuscript button
Complete each section (title & journal, awards, and files) > Click the Next button to proceed
Designate a *Reviewer and an embargo period, if applicable. If "Self" is not selected, the embargo period is set by the designated Reviewer when they access the system for approvals.
If you select "Self", click the Next button
If you are submitting on an author's behalf, click the Send to Reviewer button
*The Reviewer must be an author on the paper or a PI on the grant associated with the paper. Only one (1) Reviewer can be assigned to a submission record. The designated Reviewer is responsible for providing approvals during the conversion process, signing off on the Submission Statement, and ensuring the documents are accurate and complete. If the Reviewer does not complete the required steps, the submission process cannot be completed.
The designated Reviewer must provide initial and final approval of manuscript documents to complete the submission process. The Reviewer will receive email notifications from the NIHMS system with links and instructions for approval. The Reviewer may also receive notifications requesting corrections to the submission record.
Step-by-step instructions are provided in the handouts linked on this page
Reviewers can check back anytime to view the status of a manuscript. Log into the NIHMS system and select In Process from the navigation menu on the left-hand side of the webpage. Select a manuscript to view its submission progress graphic:
The NIHMS Glossary provides a complete list of statuses and their meanings here.