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EndNote X8: Share Your Library

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Share your EndNote Library with Other EndNote X8 Users

You can share your entire library* (including references, groups, group sets, full-text attachments, annotations, and notes) with up to 100 other EndNote X8 users.  All members sharing the library have read/write access and can add/edit references, attachments, and notes.

Sharing requires you to login to your my.endnote.com account or create a new one. Keep in mind that all references in your my.endnote.com that you login to will be shared with the other EndNote users you invite to your shared library.

*You can share one library from your Mac or Windows desktop. The library that you share will also be the library that you can access online at my.endnote.com or on your iPad using the EndNote for iPad app. There is no limit to the number of libraries that can be shared with you by others.

To Share your EndNote Library with Other EndNote X8 Users:

  1. To invite colleagues, select the Share button to begin inviting colleagues to share your library. 
  2. Enter the email addresses of your colleague(s) that you want to share with then select Invite.
  3. Go to File>Open Shared Library to access all your shared libraries

Click here to view screenshot of steps 1 & 2

Click here to view screenshot of step 3

Learn more about sharing: http://endnote.com/product-details/library-sharing

VIDEO: Best Practices for Sharing Manuscripts

Email your EndNote Library

To Email your EndNote Library:

  1. Open the EndNote Library you would like to e-mail.
  2. Go to File, Compressed Library (.enlx)
  3. Click here to view screenshot of step 2

  4. Select Create. You can choose to send the library with or without file attachments. You can also choose to send All of the References in Library or just choose Selected References or All References in a Group.
  5. Choose Next and save your library. Your library will save as a .enlx file.
  6. You can now attach your .enlx file to an e-mail.

Video Instructions: http://youtu.be/mrXYePJOgt0

Export Your Traveling Library

A Traveling Library refers to the citations in your Word document that were entered using EndNote. Each time you insert a reference using EndNote, EndNote pulls the corresponding reference from your open library. If the library is not available or not open, EndNote uses the “traveling library” for reference information. This allows you to collaborate with other authors on a paper without each author having the same EndNote library.

When you recieve an MS Word document that has been created with EndNote citations you can export the “traveling library” from Word into a new or existing EndNote library on your own computer by following these steps:

To Export Your Traveling Library:

  1. Open your document in Word. Go to the EndNote X8 tab.
  2. Select Export to EndNote and Export Traveling Library.
  3. Click here to view screenshot of step 2

  4. Select the EndNote library you would like to export your references to.
  5. After exporting, select Update Citations and Bibliography. This will reconnect your EndNote Library to your Word document, and ensure that your newly downloaded citations are linked correctly.  

 (Tip: You can only export citations that were entered using EndNote.)

Share Groups with EndNote.com

EndNote.com allows users to share a group or groups of references with other EndNote.com users.

To Share Groups using EndNote.com:

Share your groups by clicking on the Organize tab, choose Manage My Groups and check the Share box. Next, click on the Manage Sharing button and add the e-mail address of the person you wish to share your group with. You can allow that person to ‘read only’ or ‘read and write’ to the group. You can only share your group with someone who is also has an EndNote.com account.

Video tutorial

Click here to view screenshot

Share a single group from your online library to your desktop library by logging into your EndNote Online account, selecting the Format tab, choosing Export References. Select the group you'd like to share. Choose RefMan (RIS) as your Export style and Save.  Go to your EndNote desktop library. Choose File, Import, File. Choose the .txt file you saved. Choose Reference Manager (RIS) as your Import Option and select Import.